Law Firm Records Manager

InOutsource is looking for an experienced Records Manager to lead the Records Department of a 150-lawyer law firm with multiple offices in the Philadelphia area. The job is based in Philadelphia and offers an excellent opportunity to improve a robust records and information management program. This full-service law firm is working to move towards a paperless environment. We are looking for a motivated individual capable of managing and mentoring a sizable Records Department while promoting new technology and policy initiatives.

Duties:

• Establish, implement and manage policies and procedures for the firm’s Records & Information Management (RIM) program.

• Manage security and protection of organizational information by providing leadership and a practitioners approach to the day-to-day operations of records program for a law firm with multiple sites.
• Advise employees at all levels to assure proper maintenance, receipt, transmittal, retrieval and disposal of records as governed by local, state and federal laws.
• Work closely with internal stakeholders and external industry experts to analyze needs and trends.

• Develop and implement records management policy and procedures.
• Work closely and effectively with senior management, department and business group leaders, and IT to ensure the RIM system and programs are adhered to and maintained.
• Develop, implement, and maintain a firm wide RIM training program.
• Recruit and train records staff.

Skills/Qualifications:

• Solid experience with industry best practices for electronic and physical data retention, organization and discovery.
• Experience with one or more RIM enterprise technology solutions used for the management of both physical and electronic information, e.g. Autonomy IRM, CARM, ARM, FileSurf, LegalKEY.
• Strong Project Management Skills
• Proven track record of successfully supervising, developing and training staff.
• Comfortable working in a fast-paced environment where priorities change frequently.
• Excellent verbal and written communication abilities; exceptional customer service and interpersonal skills.
• Excellent Microsoft Word and Excel skills required.
• Able to handle print and electronic collections, including ability to lift up to 40 pounds.
• Good organizational and time management skills.

Education and Certification

• Bachelor’s degree is required, preferably in IT, Library Science, Records or associated discipline.
• 5 plus years of experience working in a managerial position in Records & Information management
• 3 plus years of experience working for a law firm or other professional services organization in a Supervisory or Records Management position.
• CRM (Certified Records Manager) certification is preferred, but not required

cforms contact form by delicious:days