Offsite Document Storage Cost Review

InOutsource is committed to helping our clients choose the best offsite storage vendor.  At InOutsource we know an offsite storage policy is one important facet of a solid, strategic records management plan.

INOUTSOURCE WILL REVIEW YOUR OFFSITE STORAGE AGREEMENTS AT NO CHARGE!

Our diverse team of experts, including Certified Records Managers will carefully examine your current vendor contracts:

• We will benchmark your current offsite storage vendors’ costs with other peer vendors in your industry and geographical area.
• We will review your firm’s offsite storage contract language and terms.

Following thorough analysis, InOutsource will provide you with recommendations based on our unmatched experience in this area.

• We often find our customers are better off devoting resources toward implementing a retention policy with a plan to destroy materials which have reached their final phase in the disposition process.
• With a retention policy in hand, any future offsite storage agreements can be crafted to cost effectively control volume and facilitate destruction of records that have reached the end of their lifecycle.

If your current offsite storage agreements are already competitive and they are aligned with your overall risk management, cost containment and records retention goals, we will let you know.

Achieving a Cost Effective Offsite Storage Agreement

Exploring off-site storage options is a tiresome and daunting task. We have the focus, passion and expertise to handle the complex negotiations often necessary when attempting to obtain a cost effective offsite storage agreement. InOutsource maintains vendor neutrality, allowing us to investigate a wide scope of options.  We are able to benchmark proposed rates with what we have successfully negotiated in the past, to achieve competitive pricing for your firm.

The InOutsource Difference
For more than ten years InOutsource has worked almost exclusively with law firms to provide objective records management consulting and project management support.

• We can help reduce your overall document management costs by providing a records and information governance strategy that includes a document retention policy.
• We will work with your firm to put together initiatives that will reduce future growth in offsite storage.
• Should your firm undergo a transition to a new vendor, our team of experts will provide project management oversight to ensure a smooth transition. InOutsource has records system expertise to ensure that important data elements are mapped from the existing vendor’s system to the new vendor’s system.

Many organizations have benefited from the expertise provided by our Certified Records Managers (CRM) and Records Analysts. Let us begin the process to lower your offsite storage spending today and increase your budget to explore other records management initiatives.  Whether you wish to evaluate offsite storage vendors, implement a retention policy or need trained staffing support, InOutsource is ready to help.